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Policies & Guidelines
Calendar
Policies & Guidelines.
Attendance and Examinations.
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Students must attend all lectures, scientific studies and
laboratories. Students who fail to attend at least 80% of lectures
and laboratories will not be permitted to take final examinations.
Students who fail the required attendance margin of 80% will receive
a final grade of (DN) in the course. Excuses are not accepted
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Attendance will be recorded from the beginning of the semester or
from the day of adding the course.
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Students who do not attend the final exam in a course will get a
zero mark for the final exam and their grade for course will be
calculated according to all other work submitted for the course
(which includes: exams, projects and other academic activities). If
the student furnishes an acceptable reason to the Academic Affairs
for not attending the final exam then the College Council may allow
him/her to take a make-up final exam and, therefore, change his/her
grade.
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All final exams time length should not be less than 2 hours and
not more than 3 hours length.
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The College Council has the right to form a committee that
cooperates with the academic departments to arrange the final exam
activities. The duties of this committee are to review and submit
all grades to the Academic Affairs within 3 days from the date of
the final exam.
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The instructor of a course is responsible for preparing the course
exams. In certain cases the College Council with the recommendations
of the Chairman of the Department may assign others to prepare
exams.
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The Instructor of a course is responsible for grading the course
final exam. Whenever necessary, the Chairman of the Department may
designate one or more of the same specialization to help in grading
the course final exam. Under certain cases, the College Council may
designate others to grade the course final exam.
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Whoever grades the final exams is responsible to record the course
grades on the grade program, sign the sheets, get the Departmental
Chairman’s approval, and submit the grades in a closed envelope to
the Academic Affairs.
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Students are not to be given more than two major exams in one day
unless permitted by the College Council.
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Students who are late to arrive at the final exam location for
thirty minutes or more are not allowed to take that final exam.
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Cheating in exams or not following procedures and policies
implemented by CEIT during exams are things to be punished for by
the college according the related bylaws?
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The College Council, when necessary, gives permission to re-grade
an exam during a period not exceeding the beginning of the following
semester.
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Assessment of each course is made of 100 points divided as
follows:
1- 20 points for the mid term exam
2- 40 points for final exam
3- 40 points for all other semester activities which includes
homework, quizzes, exams, reports and any additional
requirement such as projects, scientific research, field
work and class participation.
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Department Council can permit on the basis of a recommendation
from the course instructor for students who did not complete the
requirements of any course to complete it during the following
semester. Those students will receive an incomplete grade that
appears on the transcript as (IC) i.e. INCOMPLETE. IC grade will not
affect the term GPA nor the overall GPA. Students must fulfill the
remaining requirements of the course during the following semester
so as to get their grades changed from IC to the revised grades. If
Students fail to fulfill the remaining requirements of the course
during and by the end of final exams period of the following
semester then the IC grade will be changed to (F) i.e. FAIL and will
be considered in the accumulated GPA.
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Students taking a course of a research nature that may require
more than one semester to complete will get an (IP) i.e. IN PROGRESS
grade in this course. When Students fulfill the remaining
requirements of the course they will receive the earned grade in the
course. If the student could not fulfill remaining requirements of
the course within the allowed period then he or she may be given an
IC in this course if the Department Council (for this course)
approves.
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Students are allowed to retake courses with a D grade to improve
their GPA. In this case the new grade will be the counted grade in
the GPA while the old grade will stay in record with a letter (X)
i.e. retaken added to it, and it will not count in GPA.
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ِِA student who fails one course or more must register the same
course (or courses) again and in this case the new grade will be
counted and the old (F) grade (or grades) will be changed to (XF).
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All courses that involve seminars, presentation, research and
practical or training nature are exempt from all or some of the
previously mentioned rules and regulations. That is according to the
College Council’s decision upon recommendations by the Department
Council. The College Council will decide ways to assess such
courses.
Academic Probation at CEIT.
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To continue studying at CEIT, a student must maintain a GPA of at
least 2.00
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If a student's GPA becomes below 2.00 he will receive the first
academic warning and will be put on academic probation for the
following semester.
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If a student’s GPA continues declining below 2.00 during the
following semester and his term GPA is also below 2.00, the student
will receive the second academic warning and remain on academic
probation for the following semester.
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If a student’s GPA continues declining below 2.00 during the
following semester and his term GPA is also below 2.00 the student
will receive the third and last academic warning and remain on
academic probation for the following semester. If a student’s GPA
continues declining, he or she will be dismissed from CBA. A student
has the right to apply to the Departmental Chairman within two weeks
of receiving the dismissal letter for a last chance to improve the
term GPA as a step to improve his Cumulative GPA. The Board of
Trustees, upon recommendations by the Departmental Council and the
College Council, may offer the student one more semester to study
some course in order to improve his or her GPA to 2.00 or better.
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If a student on academic probation could achieve a term GPA of
2.00 or better with his CGPA still below 2.00 then he will remain
under academic probation for the following term but with the same
academic warning level. However if both his term GPA and CGPA
improved to 2.00 and better then he will be removed from the
academic probation status completely.
Studying System at CEIT.
CEIT is offering a wide range of highly sophisticated academic
programs that are carefully designed to bridge the gap between the
marketplace and educational institutions in the Kingdom. CEIT grants
a Bachelor Degree in engineering in Computer Engineering, Industrial
Engineering, or Electronics and Communication Engineering upon
successful completion of 155 credit hours over a 5-year study
period. Also CEIT grants a Bachelor of Science in IT (Information
Technology) upon successful completion of 140 credit hours over a
5-year study period. CEIT teaching system for each major is divided
into 10 levels of study to provide the following objectives:
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Concentrating on the major as a comprehensive program, study must
be completed during the required time period besides concentrating
on students understanding of the study materials and increasing
their skills.
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Understanding the individual differences among students. Each
student is given the freedom to customize his or her plan according
to his or her personal capabilities and skills.
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Providing all the necessary trust to Lecturers empowered to
evaluate students according to their capabilities and skills.
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Using various assessment methods such as quizzes, midterm exams,
final exams, and individual and group projects.
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Enhancing the relationship between the students and instructors in
order to guide the students effectively.
Studying Status at CEIT.
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Full time:
Students are either non-employed or permitted by their employers to
be full-time students at the college. A full-time student has a
right to register at least twelve credit hours with a maximum load
of eighteen credit hours each semester.
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Part-time:
A student can be an employee of a Government organization or a
private enterprise. A student has the rights to register twelve
credit hours with the maximum load of eighteen credit hours
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Visiting Student:
Is a student enrolling at CEIT from other universities subject to
the following conditions:
- The college approval.
- Any other requirements by the College Board of Trustees.
Each visiting student studying at CEIT is required to:
- Provide a letter of recognition from the attending college.
- Obey all rules and regulations of CEIT. Receive a transcript
of all courses studied at CEIT.
- College Board of Trustees decides the maximum credit
hours to be equalized to the each visiting student (36 credit hours).
Transferring Students.
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Transferring from Other Universities and Colleges to CEIT:
Requirements of transferring to CEIT:
- Applicant must have attended at least one academic
semester at any university, college, post secondary school
college or institute that are internationally accredited and
recognized by the Ministry of Higher Education in Kingdom
of Saudi Arabia.
- Applicants must not have been out of any of these
universities and colleges for more then two year at least.
- Applicants must not be terminated or dismissed from any
universities or colleges for academic or dishonorable reasons.
- Applicants are allowed to transfer all the credits according
to followed rules and regulations of CEIT.
- Applicants must fill up the application form of transferring
credits, in addition to writing letters, addressed to the
Department of Academic Affairs at CEIT, explaining in detail
the reasons of transferring to CEIT. All applications should
include the applicant’s telephone number and addresses for
easier contact.
- Applicants must include with their applications their last
official transcripts from the previously attended colleges or
universities.
-Total transferred credit hours must not exceed 40% of total
credit hours required to finish the degree at CEIT (62 credit
hours only).
- Applicants for transfer should provide descriptions of
courses from previously attended colleges or universities.
Descriptions should include the following:
1- Detailed descriptions of the courses explaining the
general idea of the studied material.
2- Objectives of the courses.
3- Providing in details the number of credit hours
(lecturing hours, contact hours and laboratory hours).
Requirements of Courses Equalization at CEIT
- Previously taken courses must be from a recognized
college or university by the Ministry of Higher Education.
- C grade or higher in the course(s) to be equalized.
Course description, contents and objectives must be at
least equivalent to 75% of corresponding course at CEIT.
- Credit hours for the course should be equal or higher than
those of the corresponding course at CEIT.
- Equalized courses for a regular semester should not exceed
21 credit hours; and 12 credit hours for a summer semester
- Note: Equalized courses at CEIT are neither assigned grades
nor counted as part of the students accumulated GPA.
Equalization Procedures
- A Student is to apply by filling up all the required forms that
were mentioned in the transfer requirements and submit
them to the Academic Affairs.
- Academic Affairs will review the documents to make sure
that all the required rules and regulations at CEIT are met.
Then the documents will be sent to the Associate Dean for
Academic Affairs.
- The Associate Dean for Academic Affairs who will transfer
the documents to the pertinent Academic Department.
- The Equalization Committee at the Department will make a
full review of all documents and then equalize the credits
that fulfill the requirements and present it to the
Departmental Council for recommendation for approval.
- After the recommendations of the departmental council, all
documents will be sent back to the Associate Dean for
Academic Affairs in preparation for presentation to the
College Council.
- The College Council will review and approve the equalization.
- The Academic Affairs will act on the decision made by the
College Council. Student's transcript will carry the equalized
courses. No grades will be assigned for these courses.
- The student will be informed about the result of the
equalization
- Note: If, at any stage, it is discovered that a student was
dismissed from other institutions because of disgraceful
reasons, all transfers and equalization will become invalid and
he will be dismissed from CEIT.
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Transferring from one major to another:
Conditions of transferring to another major at CEIT:
- A student is allowed to change his or her major...
- Rules of Courses Equalization
1- Each course to be equalized must have been passed.
2- All courses taken at CEIT will appear in the student's
transcript including all grades and cumulative
grade point average.
3- The Department which receives the transfer student
will review the student's record/transcript and put a
suitable plan for the student to complete his or her
degree according to the new major.
Equalization Procedure
- A Student has to apply by filling up all the required forms
that were mentioned in the transfer requirements and
submit them to the Academic Affairs.
- Academic Affairs will review the documents to make sure
that all the required rules and regulations at CEIT are met.
Then documents will be sent to the Associate Dean for
Academic Affairs.
- The Associate Dean for Academic Affairs will transfer the
documents to the pertinent Academic department. The
equalization committee at the department will make a full
review of all documents and then equalize the credits that
fulfill the requirements and present it to the departmental
council for recommendation for approval.
- After the recommendations of the departmental council, all
documents will be sent back to the Associate Dean for
Academic Affairs in preparation for presentation to the
College Council.
- The College Council will review and approve the equalization.
- The Academic Affairs will act on the decision made by the
College Council.
- The student will be informed about the result of the
equalization.
Graduation.
A student graduating from CEIT must finish all the required courses
with a passing grade according to the academic curriculum of
department. He has to maintain a GPA of 2.00 or higher. If the
student finished all the required courses for graduation but with a
GPA less than 2.00, the College Council has the right to recommend
certain courses for the student to study in order to increase his or
her GPA to reach 2.00. Graduating students are requested to fill up
and submit the graduation form (Form A8) to the Academic Affairs.
To obtain a Bachelor degree form CEIT, a student must successfully
finish at least 93 credit hours at CEIT.
Halting or Postponing Study.
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A student has the right to request to postpone his or her study
due to rationally accepted reasons approved by the College Council.
The period of postponement should not exceed two consecutive
semesters or three un-consecutive semesters as the maximum limit for
being away from the college. If he or she exceeds the limit, the
student will be terminated from the college and it is the authority
of College Council to reconsider allowing the student to resume his
or her studies at the college.
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If a student is away from the College for two semesters without a
request he or she will be terminated from the college. However, if a
student is out of college for less than one semester, only the
College Council has the right to terminate that student.
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Students who are studying at other universities or colleges as
"visiting students" are not considered out of college. Also a
student is terminated if he/she is out of the college for three
semesters.
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Terminated students due to being away from the College can request
reactivation of their status at the college using the same records
and the same students’ numbers according to the following:
1- A student should submit request during a time
period not to exceed four semesters since termination.
2- Approval of the Departmental Council and the College
Council.
3- If the halt length is four semesters or more, then
the students can apply as new students. Previous records
will not be considered. Here students must pass all
requirements of admission.
4- Only one reactivation per student is allowed.
5- Students who were academically dismissed from the college
previously
are not allowed to reactivate and they have the right to
request new admission to the college.
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Students who were previously expelled from CEIT because of
dishonorable reasons are not allowed to be reactivated or admitted
again at the college.
Codes of Conduct.
College Council of CEIT understands the necessity of the college
duties and responsibilities toward its students. In addition, it
understands the responsibilities and duties of students toward the
college.
Students should respect the rules, regulations and policies of the
college which have been issued as an educational foundation aiming
to create a comfortable environment for students to achieve a
successful academic life. CEIT management hopes that students will
follow and abide by all these rules and regulations.
All students enrolled are subject to the Code of Conduct. Anyone not
following the rules, regulations, policies and academic ethics is
considered provoking this Code of Conduct, which includes the
following:
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Any activity which violates the college system.
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Any action which contradicts religious, human ethics and decent
behavior in or outside the college.
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Any spreading of rumors that are considered negative to the
college reputation.
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Threats, either by stress or physicality, or any other form of
harassment.
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Any abuse or mishandling of the examination system.
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All types of cheating or trying to cheat in examination.
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Any abuse or misbehavior in classes.
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Attacks or verbal abuses on the college staff, students or
workers.
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Disruption of any of the college activities directly or
indirectly.
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Destruction or misuse of any of the college assets inside or
outside classes.
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Holding or carrying flammable items or explosives or possessing,
holding, or carrying unethical photographic materials or
magazines or any pornographic subjects.
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Any fixing, changing or modification of any of the college
materials or assets.
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Arriving late for lectures and classes.
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Organizing committees, seminars, parties, groups or publishing
newspapers and magazines or distributing them or collecting money or
signatures inside or outside the college without permission from the
college.
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Deliver inaccurate or misleading information about the college to
newspapers, magazines or any of the media sources.
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Making any changes or modifications to any of the college official
documents or materials or illegally obtaining information or
materials such as data regarding student affairs or admission and
registration.
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Refusal of a student to accept the punishment authorized by the
college.
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Use of mobile telephones during classes or lectures.
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Smoking inside the college premises, except designated areas.
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Employers and potential employers continuously visit CEIT's
campus. Therefore, it is important students are professionally and
appropriately dressed. Students are required to dress in an
appropriate, office-oriented, becoming manner, based upon accepted
practices of local business and professional offices. Shorts are not
allowed to be worn by students who are attending classes. Clothing
with vulgar or obscene wording or graphics will not be allowed.
Termination from CEIT.
Students can be dismissed or terminated from CEIT because of the
following:
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If a student could not improve his or her GPA after receiving
three subsequent academic warnings as a result of declining GPA (GPA
below 2.0 out of 5.0).
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If a student could not finish all the graduation requirements in a
period of SEVEN years. The College Council has the right of granting
some students more time to graduate but not more than eight years.
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If a student breaks the college laws, rules, and regulations.
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If a student fails three times in any non-credit English level.
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